Daily Workflow
This is where you'll spend most of your time in Shipmark. Everything here is built around one idea: capturing work should take seconds, not minutes, so you actually keep doing it.
My Logs
A dated record of what you actually worked on.
Notes
Rich-text space for anything that isn't a dated log entry.
Tasks
Assigned work with priority, status, and comments attached.
Reminders
Time-based nudges for meetings, deadlines, and follow-ups.
A day with Shipmark
Log as you go
A sentence per finished task, in seconds.
Capture the rest in Notes
Anything that isn't a dated entry.
Work through your tasks
Assigned → In Progress → Review → Done.
Let reminders catch what you'd forget
Deadlines and follow-ups, handled on time.
My Logs
A dated record of what you actually worked on.
Why it exists
Status meetings exist because work is invisible by default. A log entry — title, work type, duration, optional notes and screenshots — makes it visible without anyone having to ask.
When to use it
Throughout the day, or in a short batch at the end of it.
- 1
Open "+ New Log"
From the dashboard or the My Logs page.
- 2
Describe the work
Type it naturally — quick logging fills in work type and duration for you — or fill the form manually.
- 3
Tag it
Pick a work type (15 built-in categories) and, if the project has any, a custom tag.
- 4
Attach a screenshot if it helps
Optional, but useful for anything visual.
Pro Tip
Pro Tip
Notes
Rich-text space for anything that isn't a dated log entry.
Why it exists
Not everything worth writing down happened on a specific day for a specific duration — meeting minutes, a running list of gotchas, onboarding docs. Notes is that space, separate from the log timeline.
When to use it
Capturing knowledge you'll want to search for later, not a single day's work.
- 1
Open Notes
From the sidebar.
- 2
Create a note
Choose Private (only you) or Team visibility.
- 3
Write with the rich-text editor
Headings, lists, and formatting, not just plain text.
Pro Tip
Tasks
Assigned work with priority, status, and comments attached.
Why it exists
A log records what already happened; a task tracks what still needs to. Keeping the conversation on the task itself — instead of scattered across chat — means nothing gets lost.
When to use it
Anything that needs an owner, a priority, or a deadline.
- 1
Create a task
From a project or the Tasks page — title, description, and priority (Low, Medium, High, or Urgent).
- 2
Assign it
One person per task — Shipmark deliberately keeps task ownership single-assignee, so accountability is never ambiguous.
- 3
Set a due date
Optional, but it's what powers overdue reminders.
- 4
Track it through
Assigned → In Progress → Review → Done (or Blocked / Cancelled along the way).
Pro Tip
Pro Tip
Reminders
Time-based nudges for meetings, deadlines, and follow-ups.
Why it exists
Some things need to surface at a specific moment, not just sit in a list — a client call, a deadline, a follow-up you'd otherwise forget.
When to use it
Anything tied to a specific time rather than an ongoing task.
- 1
Create a reminder
Give it a title, a type (Meeting, Task, Deadline, Follow-up, or General), and a time.
- 2
Get notified
A notification fires 15 minutes before it's due.
- 3
Snooze or dismiss
Push it back or mark it handled once it's done.
Pro Tip
Best practices
- Log immediately after finishing something rather than batching it — the detail you remember at 5pm about a 9am task is thinner than you think.
- Reserve Notes for anything you'd want to search for weeks later; keep logs focused on "what happened, how long".
- Give every task a priority honestly — a list where everything is Urgent stops meaning anything.
Frequently asked questions
Related guides
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